AI-powered OneNote Analysis and Migration Preparation for Frendy’s Customer Documents
This case study showcases an AI-powered OneNote migration at Frendy—using automation to identify authentic customer content worth moving while avoiding redundant templates. Frendy is the leading IT services provider for businesses in Finland. They help customers succeed with productive and secure information work and employ some 350 IT specialists in 15 locations across Finland.
What was the challenge? — Separating OneNote content worth migrating
Frendy had approximately 1,700 client-specific OneNote documents in Intranet, all created from a single template. Manually identifying the documents that contained valuable, authentic data from thousands of files would have been slow, costly, and prone to error. An efficient method was needed to separate the data worth migrating from redundant template files for an upcoming migration project.
Our solution — Automated OneNote content analysis for migration prep
We developed an automated process that programmatically iterated through all 1,700 documents. The solution used heuristics to analyze the content of each file, identifying indicators of client-specific data that went beyond the generic template. The output was a reliable and clear worklist containing only the documents that warranted migration. Google Gemini showed its power as a reliable language model for this purpose.
Why Codento? — From business challenge to AI-driven delivery
Codento has strong expertise in automation solutions and data processing skills and understanding the usage of multiple technology ecosystems as a data source. Our ability to understand the client’s business challenge and quickly translate it into an effective technical solution made us the right partner. We bypassed heavy manual work and delivered a fast, accurate solution that saved the client’s resources.
What were the results? — Faster, cleaner OneNote migration
The automation saved hundreds of hours of manual work, eliminated the risk of human error, and produced a precise worklist for the future migration project. This significantly accelerated the project timeline and led to clear cost savings by avoiding the migration of unnecessary or empty OneNote content—a key win for an AI-powered OneNote migration strategy.
Frendy’s own words
“Working with Codento was incredibly smooth. They immediately understood our business challenge and quickly developed an automated solution that saved us hundreds of hours of manual work. Without their expertise, we would still be shifting through files by hand. The result was accurate, exceeded our expectations, and allowed our migration project to proceed quickly and efficiently.”